Documents' processing

Document Scanning

Document scanning for us means mass paper documentation converted into electronic images. For this purpose, we use the specialised equipment of such suppliers as: Bell&Howell, Kodak, Fujitsu, Canon, Cotex and others. These devices scan documents at a rate of 100 pages per minute while adjusting image quality. Manufacturers of these devices do not set a daily limit of document processing. Automatic document feeders have a capacity of about 1000 pages. Additionally, the use of KOFAX VRS technology (VirtualReScan - compression, image cleanup, rotation, barcode recognition, etc.) makes it possible to receive the smallest possible file size while maintaining the best possible quality of scanned documents.

Please note that document scanning is a secondary process in document processing. Before scanning, the documents need to be prepared.


During the preparation of documents to scan process you need to, inter alia:

  • remove staples and paper clips,

  • unfold documents of uncommon sizes,

  • sort the documents to be scanned,

  • prepare packages for documents, etc.)


We have all the necessary capacity, both in terms of human resources and office space, to prepare a large number of documents in a short period of time. Documents are scanned in monitored offices where only authorized personnel have access. Once the original documents are processed they are securely placed in a traditional archive. However, electronic images, in formats such as TIFF, PDF, JPG, BMP or any other are archived on CDs and/or DVDs. For customers with smaller quantities of documents, we deliver electronic archives with the appropriate browser tools.

For customers with a very large number of documents, and who do not want to invest in specialized equipment for archiving and archive management software, we deliver storage space on our servers where documents can be easily accessed through standard Web browsers where documents can be easily accessed through standard Web browsers.

Form Processing

HR documents, surveys and questionnaires are just a few of the document forms and sheets that we process every day. Projects which we complete are on a one-time basis, periodical and/or several times per year or on an ongoing daily basis. We process forms both printed and handwritten, containing barcodes and patch. We can scan and convert documents to any format, e.g. SQL, Text, MS Excel, MS Access, XML, HTML, and many others.

Scanning of technical documentation

The increasing development of digital technology and easy access to Document Providing Systems (DMS) allows the scanning of large format documents. SkanSerwis has experience in creating digital archives of technical documentation, ranging from business card formats to widths of up to 200 cm and basically unlimited length. Of course, the standard format A0 to A4 represents no problem whatsoever.

It is possible to scan carbon paper, technical and architectural drawings, maps, surveys, etc. The image formats of documents (scans) are agreed upon with our customers. Scanned documents can be stored to PDF, TIFF, JPGor WMF. Scanned documents can be used for further processing in CAD/CAM, employed in electronic archives and be subject to modifications by graphical editors. Large format documents are scanned in colour, grayscale or black and white and recorded to electronic media.

Destruction of documents

Regardless of whether these are computer printouts, notes, addresses of customers, invoices, magnetic cards or optical disks, we ensure the total destruction of documents. In the event that these materials contain personal data or classified information, in consultation with our business partners and in compliance with legal provisions, we guarantee safe destruction of these records.

We offer a comprehensive and safe destruction of documents, including: packing and sealing - conducted either by our clients or our employees - of documents intended for destruction, protocol of collection of documentation from the specified place, loading, transportation to the place of destruction and unloading of transport, destruction - the fragmentation of documentation in accordance with DIN 32757 third class secrecy, ecological disposal of scrap, DESTRUCTION CERTIFICATE testifying that during the destruction process, no unauthorized access occurred, in accordance with the Law on the Protection of personal data of 29 August 1997 (consolidated text Journal of Laws of 2002, No.101, item 926 as amended)

The service can also be conducted on your business premises. Documents intended for destruction may also be collected in special cardboard boxes or metal containers provided by us.